Highlights
Automation of business processes and improved access to critical business information reduced the admin workload by 70%.
The company saves on average 80 person-hours per week resulting in annual savings of almost €58,000.
About ADVANCED NATIONAL TRAINING SERVICES
Advanced National Training Services (ANTS) is a nationwide training provider delivering quality training on-site and at their training centre; the Company provides a wide spectrum of training programmes & courses including, among the others, IPAF MEWP, forklift, shunter operator track, harness safety and work at height. The Company prides itself on results-driven, high quality of training provided.
The Challenge
ANTS delivers around 80 courses per week, however their admin team was struggling to manage the business with outdated software and spreadsheets.
They had to manually enter and update data in Excel spreadsheets, which was time-consuming and error-prone. This made it difficult to keep up with the growing business and cost them €1,800 per week, or €86,400 per year.
As a result, the senior management decided to look for other solutions
The Solution
To develop a custom software GRIP Software Solutions first gained a deep understanding of the ANTS’ business processes, current workload, and future growth plans.
This knowledge allowed us to identify areas for optimisation and design a software system that could automate many of the manual tasks previously required.
The impact of the new software solution was significant, streamlining ANTS’ business processes and increasing overall efficiency; for example:
Instructor availability management: Automation of instructor scheduling and availability, saving time and effort. This leads to increased efficiency and faster response times.
Certificate generation: Optimisation of certificates generation, eliminating the need for manual certificate creation by 100%. This frees up resources to focus on high-value tasks.
Certification expiration date tracking: Automated tracking of certifications expiration dates, eliminating the need for manual tracking. This reduces the likelihood of expired certifications and improves the quality of courses offered.
Learner data management: Efficient management and organisation of learner data, enabling ANTS to provide better customer service and respond quickly to learner needs.
Course attendance recording: Simplified course attendance recording, reducing the time and effort required to track attendance manually. This helps ANTS to improve its course reporting and tracking.
In addition, the software integrates seamlessly with ANTS’ external accounting software. This integration streamlines financial processes and eliminates the need for manual data entry, reducing the likelihood of errors and saving time.
The software also provides the management team with a comprehensive dashboard reporting critical KPIs, enabling them to monitor the company’s performance in real-time and make data-driven decisions to improve their financial performance.
The Results
Our solution automated many manual tasks and streamlined business processes, which reduced their weekly administration workload by almost 70% (80 hours per week). This saved them over €57,000 per year.
But that’s not all. Our solution also allowed ANTS to increase their business without hiring more staff. By improving efficiency and productivity, they were able to take on more business and keep growing.
Overall, our software solution for ANTS saved them a lot of money, made them more efficient, and helped the Senior Team scale-up their business and achieve sustainable growth.
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What People Say
Over the last number of years our Company has grown significantly, and the tools we were using to organise training courses & programmes and run the company operations became inadequate. We've got to the point where we could not accept more business as we were simply lacking the capacity - our team was stretched to its maximum. We have decided to partner with GRIP Software Solutions and build a dedicated software application that would automate & simplify our admin work and prepare the Company for future growth.
The results are incredible! The team at GRIP have designed a software solution that exceeded our expectations. Our administration work has been reduced by 70% - our team does not waste time on unnecessary tasks and we have more time to better support our customers and improve the quality of our services, which we recognise as a key factor of our success. The software provides us with real-time reporting on critical business KPIs - something that was not possible before. Integration with accounts package and seamless data flow eliminated the need to key-in the same data multiple times into other apps.
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